Payables -Senior Accounting Assistant

Job Purpose

This role is responsible for the efficient operation of the Accounts Payable function, including the processing of invoices and payments, as well as maintaining vendor accounts in alignment with agreed credit terms. The incumbent must uphold the organization’s confidentiality standards and apply strong customer service principles to support healthy supplier relationships.

Principal Accountabilities

• Supervise the end-to-end accounts payable process, ensuring alignment of purchase orders, invoices, and receipts per company policy. Identify and resolve discrepancies before processing.
• Prepare payments such as cheques, wire transfers, ACH, and letters to vendors in accordance with credit terms.
• Reconcile accounts payable balances, approve and post journal entries for adjustments, and ensure accurate recording in the general ledger.
• Generate weekly and monthly financial reports outlining the status of accounts payable.

Key Responsibilities

• Review weekly payment schedules, including cash flow requirements for local and foreign suppliers, and submit for internal approval.
• Ensure timely and accurate recording of all payment types.
• Maintain and manage the monthly payment register.
• Prepare journals and process intercompany payments.
• Review and reconcile vendor statements; respond to vendor queries as needed.
• Record and review monthly diesel consumption reports.
• Oversee petty cash management and approve reimbursements.
• Review monthly expense schedules, credit card transactions, and bank reconciliations; ensure timely and accurate postings.
• Support the preparation of schedules for financial statements and assist with management reports.
• Maintain records in line with the organization’s document retention policies.
• Organize and file relevant documents (both physical and electronic); ensure efficient document retrieval.
• Review weekly reports on accounts, including open purchase orders, and follow up with the procurement team.
• Ensure prompt recording of all payments in the correct bank accounts.
• Prepare audit schedules in accordance with audit timelines.
• Input daily exchange rates into the accounting system.
• Prepare weekly payroll journal entries.
• Perform other duties as assigned.

Qualifications, Knowledge & Experience

• ACCA Level 2 (or equivalent qualification).
• Proficiency in Microsoft Excel, Word, and other Microsoft Office applications.
• Experience with SAP or similar ERP systems.
• 5–8 years of experience in accounts payable and general accounting.
• Strong understanding of accounting principles and business processes.
• High level of proficiency in data entry and record management.

Key Competencies

• Strong organizational, planning, and prioritization skills.
• High attention to detail and accuracy.
• Effective verbal and written communication skills.
• Excellent time management and the ability to meet deadlines.