Accounts Clerk

Job Summary

The role involves processing salaries and allowances for company staff, ensuring timely and accurate payroll management. It also includes handling financial transactions such as disbursing and receiving cheques and cash payments. Additionally, the position provides administrative support to the Union, assisting with documentation and coordination. Maintaining ledgers and updating the company’s filing system, both electronically and physically, are also key responsibilities to ensure organized and efficient record-keeping.

Job Responsibilities

1. Organize daily banking by preparing bank deposit books, monies etc.
2. Prepare petty cash vouchers, issue petty cash and allowances and prepare cheques.
3. Write up allowances vouchers and prepare creditors’ listing.
4. Prepare monthly statutory deductions such as N.I.S, Heath Surcharge, PAYE and other remittances.
5. Verify and calculate Staff Payroll Data.
6. Prepare and distribute TD4 Slips.
7. Update ledgers such as debtor’s files, day-books etc, and key in data to computerized system.
8. Receive Union Dues over the counter and issues receipts.
9. Handle queries relating to Accounts Department.
10. Process applications for rental of the Company Hall and its assets and other accessories.
11. Coordinate travel arrangements for Company Delegates attending overseas Conference, Seminars etc.
12. Conduct sale of Company paraphernalia such as “T” Shirts, etc.
13. Prepare final accounts and submit for ratification.
14. Prepare financial reports to the Executive Board on monthly basis.
15. Receive cash and cheques for and on behalf of the Union.
16. Write up and balance disbursement book (cheque register).
17. Calculate, write-up and balance wages and salaries for all weekly and monthly paid union employees.
18. Receive mails, answer telephone and record messages when necessary.
19. Perform other related duties as required by job function.