Legal Assistant

Overview:
A reputable civil law practice is seeking to hire a detail-oriented and capable Legal Assistant to support its legal team. The ideal candidate will possess a strong administrative background with prior experience in a legal environment. This individual must be proactive, organized, and capable of managing multiple responsibilities in a fast-paced legal setting. This is a permanent position that requires an immediate start.

Key Responsibilities:

• Provide administrative and clerical support to Attorneys, Legal Secretary, and external Counsel.
• Transcribe legal drafts, complete standard legal forms, and prepare bundles and briefs.
• Liaise with government agencies for submission of legal applications and requests for information.
• Attend and liaise with Court, Land, Probate, and Companies Registries, and manage electronic and in-person filing.
• Maintain and organize legal files and ensure accurate client file management.
• Prepare and manage documents for court filing and service.
• Coordinate and manage office diary, scheduling reminders for court appearances, meetings, and deadlines.
• Communicate effectively and independently with clients, opposing attorneys, support staff, and court officials.

Required Qualifications and Skills:

• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Minimum typing speed of 50 words per minute.
• Familiarity with office procedures and documentation specific to civil law practices, including filing, collating, and tabulating court documents.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Prior experience working in a law firm is highly preferred and considered a significant asset.

Application:
This role is critical to the smooth operation of the firm and offers an excellent opportunity for individuals looking to build a stable and rewarding career in legal administration. Interested candidates who meet the outlined requirements are encouraged to apply promptly due to the urgent need to fill the position.

REF/J.C