Inventory Clerk

Principal Duties and Responsibilities

• Processes customer and account source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information.
• Maintains data entry requirements by following data program techniques and procedures.
• Assist staff members with selling prices, landed costs, quantities, location, availability and other necessary information for items.
• Tests customer and account system changes and upgrades by inputting new data and reviewing output.
• Compiling documents with requested information for products from suppliers and other necessary data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.

· Receives delivery notes from Accounts Receivables Department and enters on an excel spreadsheet with attached Indent/Ex-stock

· Sort delivery notes according to Departments, scan and place on H: DRIVE for representatives to view for future reference.

· File delivery notes in date order.

· Receives costings from Customs Department and enters unto a DacEasy accounting program

· Makes calculations to verify invoices, freight, duties, landed prices and stocks received,

· Update products on the system with specified locations attached.

· Enter costings on a timely basis so Accounts Receivables can proceed to bill customers.

· File according to manufacturer’s name.

· Generate Query Report from DacEasy to show all billings for a requested period.

· Pull Invoices, Merchandize Received (Costing), Delivery Notes, Indent and Ex-stock to query billings.

· Enter the missing prices from local purchases from representatives of Sales Divisions.

· Remarks accommodate the billings without prices and catalog numbers, stating whether the products are on lease, accessory for an item, etc.

· Email to the team leader on a monthly basis report showing profit/loss during the period.

· Compile a total query report for auditing purposes at the end of each financial year,

· Work with team leader annually in preparation of stock count.

· All worksheets for each warehouse are formatted as advised by the Auditor and printed.

· Forward report to the team leader for further review and for Audit purposes.

· Make necessary changes regarding any query/discrepancies noticed by team leader

· Assist auditors with requested documents, as required.

Required Competencies

· Excellent communication skills both written and oral

· Ability to plan, organize and prioritize work schedules

· Ability to analyze data, identify trends and recommend solutions to improving customer satisfaction

· Ability to monitor and evaluate the work flow of projects

· Willingness to work a flexible schedule

Qualifications and Experience

· A minimum of five (5) CXC subjects which includes Mathematics and English

· Must be proficient in Microsoft Office applications: Outlook/Word/Excel/PowerPoint

· Must have the ability to use initiative and prioritize

· Must maintain the confidentiality of all information

Knowledge, Skills and Abilities

• Must have excellent computer skills, including Word and Excel in a Microsoft Windows environment.
• Must have effective oral and written communication skills.
• Must be able to exhibit a high level of confidentiality.
• Must have excellent interpersonal and organizational skills.
• Must be able to identify and resolve service problems in a timely manner.
• Must be able to gather and analyze information skillfully.
• Relationship builder