Accounting & Administrative Clerk

Job Summary
We are seeking a detail-oriented and reliable Accounting & Administrative Clerk to provide accounting, administrative, and clerical support to ensure the efficient operation of our office. The successful candidate will maintain accurate financial records, assist with payroll and compliance processes, provide administrative support, and contribute to smooth retail store operations when required. This role requires strong organizational skills, accuracy, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Maintain and update accounting records, including ledgers, invoices, receipts, and payments, ensuring accuracy and completeness.
• Enter financial and transactional data into accounting software or spreadsheets, verifying correctness and consistency.
• Assist with monthly bank reconciliations by matching statements with company records and identifying discrepancies.
• Prepare, process, and monitor supplier invoices and customer payments to ensure timely settlements and accurate records.
• Support payroll processing by collecting and verifying employee timesheets, preparing payroll reports, and addressing minor queries.
• Organize and maintain both digital and physical files, including contracts, financial statements, and correspondence.
• Provide general administrative support, including answering phones, greeting visitors, managing correspondence, and assisting with day-to-day office tasks.
• Serve as retail store backup by greeting customers, processing sales transactions, and assisting with inquiries.
• Coordinate meetings by scheduling, preparing agendas, recording minutes, and distributing relevant documents.
• Monitor office supply inventory, place orders, and ensure stock levels are maintained.
• Assist with compiling, verifying, and processing employee expense claims and petty cash disbursements.
• Support compliance with internal controls, company policies, and regulatory requirements, including NIS and GRA submissions.
• Assist in audit preparation by collecting and organizing supporting documents and schedules for internal and external audits.
• Conduct perpetual inventory checks and support yearly inventory audits.
• Perform other accounting or administrative duties as assigned by supervisors or management.

Qualifications & Requirements

• Minimum of 5 CXC subject passes, including Mathematics, English, and Principles of Accounts.
• CAT Level I & Level II qualifications required.
• At least 1 year of previous accounting experience.
• Proficient in Microsoft Office 365 applications (Excel, Word, Outlook).
• Knowledge of QuickBooks accounting software will be considered an asset.
• Strong knowledge of accounting and finance principles and practices.
• Excellent oral and written communication skills in English.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.

Qualified candidates can apply by sending their resumes to christel@evecaribbean.com.